Halal Mark corporate & financial governance policy

Halal Mark Limited is committed to maintaining strong corporate governance and financial integrity to ensure transparency, accountability, and compliance with UK legal and regulatory requirements. This policy establishes a framework for responsible governance and financial management, safeguarding impartiality while promoting ethical conduct in all certification processes. The organisation adheres to high standards of fiscal responsibility and corporate integrity, ensuring that all financial and operational decisions align with industry best practices and strategic objectives.

The policy applies to all directors, senior management, auditors, scholars, contractors, and employees involved in Halal Mark Limited’s operations. It governs financial transactions, certification procedures, and corporate relationships with clients, stakeholders, suppliers, and regulatory authorities. Clear roles and responsibilities are defined for leadership and operational teams, with regular board meetings held to oversee strategic direction, risk management, and financial performance. Governance structures ensure documented delegation of authority, formal financial control frameworks, and impartial certification processes free from commercial or political influence.

To uphold ethical conduct, all employees and contractors must sign a Declaration of Impartiality, Integrity, and Confidentiality, ensuring adherence to anti-corruption laws and conflict-of-interest management procedures. Financial planning and budgeting are aligned with the organisation’s strategic priorities, including regular financial forecasting and cash flow management. Budget approvals follow strict oversight, ensuring alignment with business sustainability goals.

The organisation maintains rigorous financial controls, including segregation of duties in transactions, approvals, and reporting. Recognised accounting software and systems are used to ensure accurate financial records, while compliance is maintained with UK tax laws, Companies House regulations, and HMRC requirements. Financial policies governing procurement, expense claims, and invoice approvals are kept up to date to ensure operational efficiency. Internal audits and external financial reviews are conducted annually to confirm compliance with accounting standards and regulatory obligations. If required, external auditors are engaged to review financial statements, and audit findings are addressed at the board level with corrective action plans implemented where necessary.

A risk management framework supports proactive identification and mitigation of financial, operational, legal, and reputational risks. Specific attention is given to safeguarding impartiality, preventing conflicts of interest, eliminating financial fraud, and maintaining certification integrity. Halal Mark Limited prepares annual financial statements, reviewed by the Board of Directors, and ensures timely reporting to Companies House, HMRC, and other regulatory authorities. The organisation is committed to transparency, making relevant governance and financial policies accessible to clients and stakeholders.

A strict zero-tolerance policy toward fraud, bribery, and corruption is upheld, with immediate investigations initiated for suspected irregularities. Disciplinary actions and legal reporting procedures are followed where required, ensuring compliance with the UK Bribery Act 2010 and other applicable laws. This policy is subject to annual review or earlier revision in response to operational, legal, or regulatory changes. Governance improvements are informed by audit outcomes, risk assessments, and best practice recommendations. Leadership remains fully committed to ensuring that financial management and corporate governance uphold the highest standards of professionalism and accountability.